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I want to move to the cloud - how will CAPS work?

Last Updated: 30 April 2024
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Many contractors are thinking of moving to the cloud. The lure of anytime, anywhere access is powerful. 

Anytime, anywhere access using your PC, iPad, iPhone, or tablet computer is becoming the name of the game in our busy lives as we become more driven by technology and the desire to make life easier. The lure of the cloud is everywhere – including the thought of putting your QuickBooks accounting information there as well.

Let’s face it – it makes sense in so many ways.

Intuit’s QuickBooks desktop versions, are the most popular small business accounting programs on the market; far more so than the QuickBooks Online versions. This is mainly because the desktop versions are more powerful, flexible, and can work with more 3rd party applications that can extend functionality for your business than the online versions.  Another reason that the desktop versions are more popular is because they have more functionality especially when it comes to job-costing and payroll.

If you are a contractor thinking of moving to the cloud, you may think that in order to have anytime, anywhere access to your accounting data you need to switch to the Online version of QuickBooks - and that's just not true.

The first logical step is to select a hosting provider.  The problem is there are so many of them.  Which do you choose?  Well the answer to that question depends on what you need.  Not all hosts are created equal, so to speak.  Some are great at the basics.  You need QuickBooks and Office?  No problem!  Wait, you have this 3rd-party integration you need? Sorry, can’t help you.

With all the different options and providers out there it’s a wonder anyone knows what to do.  There are hosts that “specialize” in getting oddball software on the cloud and there are hosts that won’t even consider it.  Which host you choose will definitely depend on what it is you need.  I can’t stress enough that you should shop around, get a feel for the different options, before you make a decision like this.  It’s not something that should be taken lightly.  It will affect your business, but whether or not the effect is a positive one will depend on how well you do your homework.

We use (and recommend) a hosting company called Infinitely Virtual.