Important Announcements:

QuickBooks 2021 Compatibility is available!  Read more here.  Please note: Our software products ONLY work with QuickBooks DESKTOP.  NOT COMPATIBLE WITH QUICKBOOKS ONLINE or QUICKBOOKS MAC.

 
note
  • 7/14/21:  US DOL Releases Final WH-347 Form - Please update your software!  7-13-21: US DOL Releases Final WH-347 Form
  • 8/24/20:  Program Update - Compatibility with Illinois Department of Labor electronic Certified Transcript of Payroll system.  For more information and step-by-step instructions for obtaining the update as well as required setup, Illinois DOL Certified Payroll Portal Upload Compatibility.  12/7/20 New Affidavit/Weekly Statement of Compliance.  More details can be found here, including updated setup instructions.
  • 8/24/20:  Program Update - Montana Department of Transportation (DOT) to require certified payroll data to be submitted via AASHTOWare Project Civil Rights and Labor™ (CRL) Management System.  For more information and complete step-by-step instructions for obtaining the update as well as detailed setup instructions please read - Montana DOT AASHTOW Certified Payroll Upload Available.

 

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Certified Payroll Requirements by State

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Certified Payroll/Prevailing Wage Reporting Requirements Vary by State

certified payroll reporting requirements vary by stateMOST anyone will tell you that completing a certified payroll report on a weekly basis is a time-consuming, error-prone, and frustrating task! 

You need to know which paper form or electronic filing method is being used in order to be paid promptly.

Don't let anyone tell you that there is just a single certified payroll reporting form!

Here's the facts:

  • 11 states require the Federal WH-347 form (or acceptable equivalent) to be filed on prevailing wage projects
  • 11 states have one "state specific" requirements that have been derived from the Federal format
  • 28 states have multiple agencies dictating prevailing wage/certified payroll requirements (each with their own special form), multiple labor compliance companies and/or require certified payroll data to be electronically submitted via the web, in either a state (or agency) specific format or a nationally recognized format produced by Labor Compliance companies like eComply (formerly MyLCM/TRS Consultant's, Inc./Hill International) Labor Compliance program, LCPtracker, Elation Systems, or the American Association of State Highway and Transportation Officials - AASHTOWare Project Payroll.  Additionally many state agencies are developing their own systems.  Electronic filing requirements are being implemented very fast and we do not always know when a new state implements these requirements.

We have have spent thousands of hours doing research to make sure that Certified Payroll Solution will work with QuickBooks to produce paper or electronic Certified Payroll and EEOC Reports that meet the requirements of each state - so you get paid on time.

Demonstrations and full-sized sample reports, that have been completed with Certified Payroll Solution using actual QuickBooks data, are available by going to our Demonstration page and then clicking on your state.

Certified Payroll Reporting Forms and Requirements by State:

Alabama

  • Slightly modified U.S. Department of Labor WH-347. 

Race & Gender are required to be reported.  Employees classified as Foreman to show no hours, pay rates, earnings, or deductions.

Alaska

  • Alaska Department of Labor Form 07-6058 and electronic filing
  • Federal WH-347 form

Electronic certified payroll reports be submitted through the use of LCPtracker, Alaska Department of Labor and AASHTO (American Association of State Highway and Transportation Officials) utilizing the Trns•port® system

Arizona

  • U.S. Department of Labor WH-347. 

Construction projects through the Arizona DOT require that electronic certified payroll reports be submitted through the use of LCPtracker

Additionally, the Arizona Department of Transportation - Monthly Highway Project Report is also included.  See EEOC Workforce Reporting

Arkansas

U. S. Department of Labor WH-347.

California

  • California Department of Industrial Relation (DIR) Form A-1-131. 
  • Modified Statement of Compliance to meet paper compliance reporting requirements of Golden State Labor Compliance, LLC
  • California Department of Transportation (CALTRANS)
  • DOT CEM-2505
  • Owner Operators Report
  • Los Angeles School District
  • Private Project Certified Payroll Report
  • "Audit Friendly" version of the DIR A-1-131 to meet the paper reporting requirements of CallCP
  • City of San Jose
  • City of Los Angeles

Electronic filing compatibility for LCPTracker, eComply (formerly MyLCM/TRS Consultant's, Inc./Hill International) Labor Compliance program, Elation Systems, Prism Labor Compliance program for City of San Diego projects, and the DIR eCPR System

California and San Diego EEOC Reports are also included.  See EEOC Workforce Reporting

Colorado

  • Colorado Office of the Auditor Form A/O 72
  • Colorado Department of Transportation: WH-347 and Contractor Wage Compliance Statement
  • City of Denver A/O 72 with the Statement of Compliance - Payroll Affidavit A/O 81.  City of Denver A/O 72 with the Payroll Affidavit A/O 81 and Affidavit of Prime or Subcontractor A/O 82. 
  • U.S. Department of Labor Form WH-347. 

Electronic Filing compatibility with LCPtracker and eComply (formerly MyLCM/TRS Consultant's, Inc./Hill International) Labor Compliance program.

Colorado Division of Small Business Opportunity (DSBO) Monthly Compliance (Workforce) Activity Report is also included.  See EEOC Workforce Reporting

Connecticut

  • Connecticut Department of Labor Form WWS-CP1 for state funded construction projects
  • State form with DOT Statement of Compliance addendum
  • U. S. Department of Labor Form WH-347 for Federal funded construction projects

Connecticut Monthly Employment Utilization Report CC257 and Connecticut CHRO 257b also included.  See EEOC Workforce Reporting

Delaware

  • Delaware Department of Labor form for state funded construction projects
  • U.S. Department of Labor Form WH-347 for Federal funded construction projects.

Florida

  • Florida Department of Transportation Certified Payroll Report PLUS Employee Deduction Statement and Fringe Benefit Statement
  • U.S. Department of Labor Form WH-347. 

Electronic filing compatibility with LCPtracker and eComply (formerly MyLCM/TRS Consultant's, Inc./Hill International) Labor Compliance program. 

Georgia

  • Slightly modified U.S. Department of Labor Form WH-347, requires the reporting for Race & Gender.  

Electronic filing compatibility with eComply (formerly MyLCM/TRS Consultant's, Inc./Hill International) Labor Compliance program

Additionally, the Georgia Department of Transportation - Contractor's Monthly Employment Utilization Report is included. See EEOC Workforce Reporting

Hawaii

  • State of Hawaii or Hawaii Department of Education forms on projects funded with state money
  • WH-347 on projects funded with federal money
  • WH-347 with Hawaii Statement of Compliance

Idaho

  • U.S. Department of Labor Form WH-347.

Illinois

  • Illinois Department of Labor form with Certified Transcript of Payroll. 
  • Illinois Department of Transportation form. 
  • City of Chicago form. 
  • U.S. Department of Labor Form WH-347. 

Compatible with the electronic filing requirements of Illinois Department of Labor Certified Transcript of Payroll Portal (new 9/2020) LCPtracker and eComply (formerly MyLCM/TRS Consultant's, Inc./Hill International) Labor Compliance program

Additionally, the Illinois Department of Transportation - Equal Employment Opportunity Workforce Analysis report, the Illinois Tollway Equal Employment Opportunity Form 0003 - Workforce Analysis, Illinois Tollway EEO 0003 Worksheet  and the City of Chicago Workforce Reports are also included.  See EEOC Workforce Reporting

Indiana

  • U.S. Department of Labor Form WH-347.

Iowa

  • Iowa Department of Transportation form for DOT construction projects
  • U.S. Department of Labor Form WH-347 for Federal funded construction projects.

Kansas

  • U.S. Department of Labor Form WH-347. 

Electronic filing compatibility with AASHTO (American Association of State Highway and Transportation Officials) utilizing the Trns•port® system for DOT projects

Additionally, Jackson County, KS - Monthly Workforce Utilization Report is also included.  See EEOC Workforce Reporting

Kentucky

  • Modified U.S. Department of Labor Form WH-347 - showing this job/all job totals for gross wages, withholdings, and net amounts
  • U.S. Department of Labor Form WH-347.

Louisiana

  • U.S. Department of Labor Form WH-347

Electronic filing of certified payroll reports through the use of LCPtracker in some areas and Department of Transportation projects now require certified payrolls to be submitted via AASHTOWare Civil Rights & Labor (CRL) Electronic Payroll Compliance..

Maine

  • State of Maine Department of Labor Bureau of Labor Standards Certified Payroll
  • U.S. Department of Labor Form WH-347

Electronic filing required by the Maine Department of Transportation provided by Elation Systems, Inc.

Maryland

  • U.S. Department of Labor Form WH-347. 

August 2013 - Maryland DLLR has adopted an electronic filing requirement of their own design and we have released a compatibility update to handle this new requirement.

Massachusetts

  • Massachusetts Port Authority form
  • Massachusetts Division of Occupational Safety forms
  • Massachusetts Division of Capital Asset Management forms
  • Boston Sewer & Water Commission Report
  • Boston Housing Authority
  • U.S. Department of Labor Form WH-347

Additionally, the Boston Housing Authority EEOC is also included.  See EEOC Workforce Reporting

Michigan

  • Michigan Department of Transportation
  • U.S. Department of Labor Form WH-347 Certified Payroll forms

Additionally, the Michigan Department of Transportation - Weekly Employment Report - EEO Report Form 1199 is also included.  See EEOC Workforce Reporting 

Minnesota

  • Minnesota State Form
  • Minnesota Department of Transportation
  • College/U Form MnSCU073
  • U.S. Department of Labor Form WH-347 Certified Payroll form

Electronic filing of certified payroll reports through LCPtracker and Minnesota DOT has teamed up with AASHTO (American Association of State Highway and Transportation Officials) and now requires that you submit your Certified Payroll Reports electronically, utilizing the Trns•port® system. 

Additionally, the Minnesota Department of Transportation - Monthly Employment Compliance Report - Form MN EEO-13 and the Minnesota Department of Human Rights Compliance Services Unit - Monthly Utilization Report are also included.  See EEOC Workforce Reporting

Mississippi

  • Mississippi Department of Transportation CAD-881 and CAD-882
  • Mississippi DOT LPA 880/881
  • U.S. Department of Labor Form WH-347.

Missouri

  • Missouri Department of Labor & Industrial Relations - Division of Labor Standards Form LS-57
  • City of Kansas City, MO Forms with Daily Labor Force Report and Employee List. 
  • U.S. Department of Labor Form WH-347

Electronic submission of certified payroll reports through LCPtracker.

  Additionally, the City of Kansas City - Human Relations Department, Company-Wide Workforce Monthly Report is also included.  See EEOC Workforce Reporting

Montana

  • U.S. Department of Labor Form WH-347.

Electronic submission of certified payroll reports for Montana Department of Transportation jobs via AASHTO Trns•port® system effective 8/20

Nebraska

  • U.S. Department of Labor Form WH-347. 

Electronic filing compatibility with eComply (formerly MyLCM/TRS Consultant's, Inc./Hill International) Labor Compliance program.

Nevada

  • Nevada Office of the Labor Commissioner for state funded construction projects
  • The Nevada Department of Transportation form
  • Washoe Schools Form
  • U.S. Department of Labor Form WH-347

Electronic filing compatibility with LCPtracker for DOT projects

New Hampshire

  • U.S. Department of Labor Form WH-347.

New Jersey

  • New Jersey Department of Labor MW-562
  • Department of Economic Development form
  • Department of Transportation CR-347
  • Economic Development Authority - EDA PW-4
  • New York Department of Labor - Bureau of Public Work form
  • New York/New Jersey Port Authority reports
  • U.S. Department of Labor Form WH-347 for federal funded projects

Additionally, the State of New Jersey - Monthly Project Workforce Report - Construction; Form AA-202 and the Port Authority of New York & New Jersey Monthly Employment Utilization Report are also included.  See EEOC Workforce Reporting

New Mexico

  • New Mexico Department of Labor Weekly Payroll Report
  • U.S. Department of Labor Form WH-347 

Electronic filling compatibility with Sandia National Laboratories Labor Compliance program included.

New York

  • Department of Labor - Bureau of Public Work forms
  • New York City School Construction Authority forms
  • The City of New York, Office of the Comptroller - Division of Labor Law forms
  • New York State DOT Payroll Statement
  • MTA NYC Transit Capital Program forms
  • NY Dormitory Form
  • NYC Health & Hospital form
  • Port Authority of New York/New Jersey Certified Payroll reports
  • U.S. Department of Labor Form WH-347. 

Electronic filing compatibility with LCPtracker, eComply (formerly MyLCM/TRS Consultant's, Inc./Hill International) Labor Compliance program, and the New York Department of Transportation

Additionally, the Port Authority of New York & New Jersey Monthly Employment Utilization Report, The New York City Lower Manhattan Monthly Employment Utilization Report and the New York City Lower Manhattan Workforce Employment Utilization Report are also included.  See EEOC Workforce Reporting

North Carolina

  • Modified U.S. Department of Labor Form WH-347, showing race and sex of each employee; for state funded projects
  • U.S. Department of Labor Form WH-347 for federally funded construction projects.

North Dakota

  • Modified U.S. Department of Labor Form WH-347, reporting gross wages This Job/All Jobs and deductions based only on This Job; for state funded projects. 
  • U.S. Department of Labor Form WH-347 for federally funded projects.

Ohio

  • Ohio Department of Commerce forms
  • Ohio School Facilities Commission
  • Ohio State University Form
  • Public Facility Construction Form
  • U.S. Department of Labor Form WH-347 for federally funded projects

Electronic filing compatibility with AASHTO (American Association of State Highway and Transportation Officials) utilizing the Trns•port® system for DOT projects

Oklahoma

  • U.S. Department of Labor Form WH-347.

Oregon

  • Oregon Bureau of Labor & Industries form WH-38
  • U.S. Department of Labor Form WH-347

Additionally, the Oregon Department of Transportation Monthly Employment Utilization Report is also included.  See EEOC Workforce Reporting

Pennsylvania

  • Pennsylvania Department of Labor & Industries form LLC-25
  • City of Philadelphia form
  • Philadelphia Schools form
  • U.S. Department of Labor Form WH-347 for federally funded projects. 

LCPtracker electronic filing requirements for some projects.  

Additionally, the Pennsylvania Department of Transportation - Highway Contractors Monthly Equal Employment Opportunity Report; Form EO-400 is also included.  See EEOC Workforce Reporting

Rhode Island

  • Rhode Island Department of Labor & Industries form
  • U.S. Department of Labor Form WH-347

South Carolina

  • U.S. Department of Labor Form WH-347

South Dakota

  • South Dakota Department of Transportation form
  • U.S. Department of Labor Form WH-347.

Tennessee

  • U.S. Department of Labor Form WH-347

Electronic filing compatibility with AASHTO (American Association of State Highway and Transportation Officials) utilizing the Trns•port® system for DOT projects

Texas

  • U.S. Department of Labor Form WH-347

Electronic filing encourage by the Texas Department of Transportation and electronic filing through LCPtracker is being utilized by some construction projects.

Utah

  • U.S. Department of Labor Form WH-347.

Vermont

  • U.S. Department of Labor Form WH-347.

Virginia

  • U.S. Department of Labor Form WH-347. 

Virginia DOT has teamed up with AASHTO (American Association of State Highway and Transportation Officials) and now requires that you submit your Certified Payroll Reports electronically, utilizing the Trns•port® system

Washington

  • Washington Department of Labor & Industries Form F700-065-000
  • U.S. Department of Labor Form WH-347 for federally funded projects. 

Electronic filing compatibility with eComply (formerly MyLCM/TRS Consultant's Inc./Hill International) Labor Compliance programWashington (State) L&I  created an electronic (XML) upload system 01/01/2020

Washington Department of Transportation Monthly Employment Utilization Report is also included.  See EEOC Workforce Reporting

West Virginia

  • West Virginia Job Act form
  • U.S. Department of Labor Form WH-347. 

Additionally, the West Virginia Department of Transportation Contractors Monthly Manpower Utilization Report - Form EEO-150 is also included.  See EEOC Workforce Reporting

Wisconsin

  • Wisconsin Department of Workforce Development
  • Wisconsin Department of Transportation form
  • U.S. Department of Labor Form WH-347

Electronic filing compatibility for eComply (formerly MyLCM/TRS Consultant's Inc./Hill International) Labor Compliance program

Wyoming

  • U.S. Department of Labor Form WH-347.